Microsoft 365, while providing excellent data redundancy and availability, operates under a shared responsibility model. This means Microsoft is responsible for the infrastructure and uptime of their services, but you are responsible for your data within those services. This includes protecting against accidental deletion, malicious attacks (like ransomware), retention policy gaps, and legal hold requirements.To achieve a complete backup of Microsoft 365 Email (Exchange Online), OneDrive, and SharePoint, you have a few primary approaches:1. Microsoft 365 Backup (Native Solution)Microsoft has introduced its own native backup solution for Microsoft 365. This offers fast recovery point objectives (RPOs) and recovery time objectives (RTOs) for Exchange Online, SharePoint Online, and OneDrive.

• How to set it up:


• Go to the Microsoft 365 admin center.
• Select Settings > Microsoft 365 Backup (or Activate pay-as-you-go services under "Billing and licenses" and then select Syntex services > Backup).
• You'll need a valid Azure subscription with an owner or contributor role to set up pay-as-you-go billing.
• Create backup policies for OneDrive, SharePoint, and Exchange. You can specify the scope (all or selected accounts/sites) and retention.


• Key Features:


• Fast restoration: Designed for quick recovery.
• Immutable backups: Data is protected from malicious overwrites.
• Data residency: Backups remain within Microsoft's data trust boundary and honor your tenant's geographic location.


• Limitations to consider:


• It's a pay-as-you-go service, so costs can vary based on consumption.
• While it covers core services, it might not offer the same granular control or extended retention options as some third-party solutions.
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